Terms and conditions for your use of the www.vawd.org.uk website and Wakefield Assembly intranet facility, including discussion forum rules and acceptable use of comments and moderation policy:

• introduction
• content
• trademarks
• unauthorised use
• links
• privacy
• photographs
• registration
• password
• views expressed by others
• limitation of liability
• Wakefield Assembly intranet and discussion forums
• usage policy
• discussion forum and Wakefield Assembly intranet moderation policy
• about the moderators
• modification of the terms and conditions
• what do I do if I still need help?

Introduction

Welcome to the www.vawd.org.uk website and Wakefield Assembly intranet facility.

If you continue to browse and use this website you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy statement and usage policy govern Voluntary Action Wakefield District's (VAWD) relationship with you in relation to this website.

The term 'Voluntary Action Wakefield District', 'VAWD', 'us' or 'we' refers to the owner of the website whose registered office is 11 Upper York Street, Wakefield, WF1 3LQ. Our charity registration number is 516150 and our Company Limited by Guarantee registration number is 01878287. The term 'you' refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

Content

The content of the pages of this website is for your general information and use only. It is subject to change without notice.

Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.

Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.

VAWD reserves the right in its absolute discretion at any time to edit, alter, delete or move any material whatsoever posted to, appearing on, or distributed by www.vawd.org.uk and the Wakefield Assembly intranet and you.

By submitting content, which shall include your member name to any public area of www.vawd.org.uk and the Wakefield Assembly intranet, including discussion forums, you grant VAWD royalty-free, perpetual, non-exclusive licence to use, reproduce, modify, adapt, publish and translate such content for the purposes of the online community to supply information, promote services and offer interaction and communication between users of the community.

Trademarks

"www.vawd.org.uk and the Wakefield Assembly intranet", the "VAWD" logo and "Wakefield Assembly" logo are trademarks managed by Voluntary Action Wakefield District. All other logos and trademarks used in this website are the trademarks or logos of their respective owners.

Unauthorised use

Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.

Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Scotland and Wales.

You must not use www.vawd.org.uk and the Wakefield Assembly intranet in a way that might reasonably be expected to cause www.vawd.org.uk and the Wakefield Assembly intranet or the operation of another's computer to be interrupted, damaged or rendered as less efficient.

Links

From time to time this website and intranet may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).

Privacy

Voluntary Action Wakefield District is strongly committed to protecting the privacy of users of its interactive products and services as well as to respecting the Data Protection Acts 1984 and 1998. We do all that we can to protect information about participants. Please view our privacy statement for more information. Other websites linked from this site are not covered by this privacy statement.

Photographs

Photographs used on this website have been supplied by third parties. It is the responsibility of the third parties to ensure all photographs of subjects have had required permissions granted for the images to appear on this website. For subjects aged 18 years or younger, parental or guardian consent must be sought. VAWD does not accept any liability over the use of these photographs.

Registration

Many elements of www.vawd.org.uk and the Wakefield Assembly intranet can be viewed by anyone. However, there are some services which require registration. When you register with us you are stating that you are over 18 years of age or that you are aged 18 or below with parental consent to use the service for which you are registering. Users without this consent are not allowed to participate or provide us with personal information.

Password

When you register to use the Wakefield Assembly intranet and our discussion forums you will be asked to create a password. You must keep this password confidential and must not share it with anyone. You are deemed responsible for all activities that occur with your password. If you know or suspect that another person knows your password, you must notify us immediately.

Views expressed by others

VAWD does not necessarily endorse the views expressed by users on www.vawd.org.uk and the Wakefield Assembly intranet, for example on the discussion forums. You alone are responsible for the content of your messages and your use of www.vawd.org.uk and the Wakefield Assembly intranet and the consequences of any such messages.

Limitation of liability

The information contained in this website is for general information purposes only. While we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

Through this website you are able to link to other websites which are not under the control of VAWD. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep the website up and running smoothly. However, VAWD takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

Wakefield Assembly intranet and discussion forums

To participate in the site's discussion forums and to use the Wakefield Assembly intranet you must adhere to the www.vawd.org.uk and Wakefield Assembly intranet usage and moderation policy, set out in these full terms and conditions.

We reserve the right, at our sole discretion, to terminate a user's access to the message board(s) or chat room(s).

We want participation in our discussion forums to be a rewarding and positive experience for everyone involved. Here are some rules and guidelines to help ensure that it remains a safe place to participate. You can report unsuitable content and breaches to these guidelines using the 'report abuse' link.

Usage policy

Wakefield Assembly has designed this intranet to help voluntary and community organisations to work together to make the Assembly happen. On using this site, you are asked to adhere to the following rules and etiquette:

Be accessible to everyone
Write in plain English, check your spellings, avoid jargon and spell out any acronyms in full. We want to make our site as accessible to everyone as we can. Be concise and other users are more likely to read your contribution.

Keep your profile up to date
Keep your user profile information up to date using the 'my profile' button in the top right-hand side of the screen to make any changes. Contact us if you wish to be removed from the members' directory and we will remove your data from the public site within 10 working days – email ask@vawd.org.uk and put 'Assembly Intranet Member's Directory' in the subject title. Remember, your profile is your image you are projecting to others.

Be respectful
Be respectful of others. Debates may be lively but should be a positive experience for everyone involved. Comments must be civil and must not be malicious or designed to offend. No references should be made to an individual's character or personality. Do not swear or make obscene comments.

Do not incite hatred
Do not incite hatred on the basis of sexuality, gender, race, religion or any other personal characteristic.

Do not break the law
This includes libel, contempt of court (comments which may affect the outcome of a court case), condoning illegal activity or posting messaging that breaches the confidence of third party intellectual property rights. You are legally responsible for what you write and by submitting a comment you undertake to indemnify Wakefield Assembly, Voluntary Action Wakefield District, NOVA and its partners from any issues arising from its publication.

Do not post personal information
Do not post personal information, unless you are submitting data you wish to be displayed in the members' directory on your registration. This relates to addresses, phone numbers or other online contact details relating to yourself or others. You must not put personal information on this intranet about other individuals outside of reporting minutes.

Be relevant
In the discussion forum, stay on-topic and do not go outside the scope of the discussion. Do not post messages that are unrelated to the discussion, network or forum. Do not send emails to everyone saying 'I agree', 'OK' or reply to all if you only need to contact one person.

Do not promote or sell things
Do not advertise products and services, or engage in spamming. No advertising or promotion is allowed unless it is for an event, publication or similar item that has direct relevance to the subject. You must not add the same comment to more than one forum, or more than once to a discussion. Sharing information to help others locate knowledge and expertise is welcomed if relevant to the subject being discussed.

Voluntary and community organisations wishing to promote a service to support development of the VCS can view how to do so for free on a monthly basis via our e-bulletin: http://www.vawd.org.uk/page/submit_news

Do not add inappropriate links
All links submitted must be appropriate for a general audience and must not link to material that is obscene, defamatory or inciting hatred or violence.

Do not pretend to be someone you are not
Do not mislead others by falsely claiming to represent a person or organisation or abusing our registration procedure.

Aged under 18? Then consent is required
If you are under 18 you must get your parent/guardian's permission before registering. Users without this consent are not allowed to participate or provide us with personal information.

Discussion forum and Wakefield Assembly intranet moderation policy

Being involved in discussions

VAWD encourages open, lively debate and the discussions on this website are open discussions. This means that comments are not pre-moderated by VAWD before they are published and are self moderated by the community that uses them. Users of these discussion forums are encouraged to report any abuse and if other users breach the discussion forum rules and acceptable use of comments. This will send an alert to VAWD to review and deal with any breaches of the policy and remove corresponding data if appropriate during moderator hours. VAWD will also monitor discussions to review and deal with any breaches of the policy but not edit comments before they are published or delay their publication.

Please note that the decision to edit, publish and/or delete comments and new topics remains at the discretion of VAWD. View our usage policy for more information.

About the moderators

Moderators and Wakefield Assembly intranet administrators will visit the forums and where appropriate submit posts to encourage discussion. They facilitate online consultations to ensure that information contained in them is accessible and that everyone can take part. They encourage debate by asking questions but will not offer opinions. Moderators and administrators are concerned with the quality of the discussion, rather than the interests of one individual, group or idea over another.

The site will usually be moderated between 10am and 4pm Monday to Friday. Comments made in open discussions will be published outside of these hours and you can submit and read posts at any time.

Modification of the terms and conditions

VAWD may modify the terms of this agreement on this site. You agree to periodically review this agreement and to be aware of any such revisions. If the revision is unacceptable to you, you agree to stop accessing this site. Your continued use of this website following such notification of any such revision(s) shall be deemed as acceptance of and agreement to abide by all such revisions.

What do I do if I still need help?

If you need any help to use these discussion forums or have any questions, please contact us.

Last updated: 6 February 2013
Review date: 6 February 2014